Quad-Cities African Violet Society Bylaws

---

 

Article I - Name

The name of this Society shall be the "Quad-Cities African Violet Society".  It shall be affiliated with the African Violet Society of America, Inc.

 

Article II - Object

The object of this Society shall be to afford a convenient and beneficial association of persons interested in the African Violet (Saintpaulia), and also to gather and publish reliable information of the propagation and culture of the African Violet.

 

Article III - Members

All persons who are interested in the African Violet are eligible to membership in this Society.

There shall be two classes of membership:  Individual and Honorary.

Individual membership dues are due at the annual meeting in September and shall be considered delinquent October 1st and shall be dropped from the membership roll if not paid by the October meeting date.

Honorary members are those persons deemed worthy of honorary membership.  Honorary memberships shall be conferred by a two-thirds vote of members present at the meeting when the motion is presented.

Awards, or types of awards, are to be determined by the society.

 

Article IV - Officers and Duties of Officers

Section 1 - The officers of this Society shall be:  President, Vice President, Secretary, Corresponding Secretary, and Treasurer.

Section 2 -  The Nominating Committee shall report at the June meeting and officers shall be elected by ballot to server one year.  Majority vote shall constitute election.  When there is but one candidate for office election may be by voice.  No member shall be eligible to serve more than two consecutive terms in the same office.

Section 3 - Vacancies in office shall be filled by the Executive Board.

Section 4 -

a. The President shall preside at all meetings of the society.  The President shall appoint committees with approval of the Executive Board.  The President may serve as Newsletter Editor or may appoint an editor.

b. The Vice President shall serve in the absence of the President and will be chairman of the program committee.

c.  The Secretary shall keep an accurate record of all meetings and send a copy of the minutes to the President within fifteen (15) days and also maintain the membership roll.

d.  The Corresponding Secretary shall send correspondence as directed by the President.

e.  The Treasurer receives all monies of the Society.  The Treasurer shall also collect dues and shall pay all bills as directed.  The Treasurer shall be a member of the plant sale committee.

 

Article V - Meetings

Section 1 - The regular meetings of the Society shall be held the second Monday of each month unless otherwise ordered by the Society.

Section 2 - The regular meeting in September shall be the Annual Meeting.  At this meeting officers are to be installed and reports are to be received from all Officers and from all Committee Chairmen.

Section 3 - Special meetings may be called by the President or by the Executive Board.

Section 4 - Ten (10) members of the Society shall constitute a quorum.

 

Article VI - Executive Board

Section 1 - The Executive Committee, which is made up of the elected Officers of the Society together with the Past President and the Committee Chairmen, shall constitute the Executive Board.

Section 2 - Meetings of the Executive Board may be called by the President of at the request of three (3) members of the Board.

 

Article VII - Committees

Section 1 - A Nominating Committee composed of three members shall be appointed by the President and announced at the April Meeting.  The Nominating Committee shall prepare a slate of candidates to be submitted at the June meeting.

Section 2 - A Librarian shall be appointed by the President.  The Librarian shall be custodian of books, magazines, etc of the Society and shall keep an accurate file of those to whom books, magazines, etc have been checked out.

Section 3 - A Bylaw Chairman shall be appointed by the President.

Section 4 - An Auditing Committee of two (2) members shall be appointed by the President to audit the books of the Treasurer.  They shall report their findings to the September meeting.

Section 5 - A Budget Committee composed of three (3) members shall be appointed to  present a new budget at the October meeting.

Section 6 - The Program Chairman, together with the President, shall arrange all programs of the meetings of the Society.

Section 7 - A Newsletter Editor shall be appointed to write and mail out the newsletter as often as designated by the Society.  The President may serve as the Editor or appoint another member as Editor with the approval of the Executive Board.

Section 8 - The President shall appoint a Hostess Chairman who will secure two (2) members to serve as hosts or hostesses for each meeting of the Society.

Section 9 - The Ways & Means Chairman will have charge of raffle items, leaf sales, plants, tickets, etc at each regular meeting.  This Chairman willbe appointed by the President.

Section 10 - Such other committees standing or special as deemed necessary shall be appointed by the President with the approval of the Society.

 

Article VIII - Parliamentary Authority

The rules contained in Roberts Rules of Order Revised shall govern the Society in all cases in which they are applicable and when they do not conflict with these bylaws.

 

Article IX - Amendment

These bylaws can be amended at any regular meeting of the Society by a two-thirds vote, provided that the Amendment has been submitted in writing at the previous regular meeting.

 

 

 

 

 

 

 

Revised: September 1982

Approved: November 1982